Information for Sponsors and Exhibitors (ACE2024) | Association of Canadian Ergonomists

Exhibit Hall Open: October 22 - 23, 2024
Booth Setup: October 21, 2024
Location: Hotel Arts, 119 12 Ave SW, Calgary, AB, T2R 0G8

Page Contents

A. Sponsor & Exhibitor Packages
B. Additional Sponsor Opportunities
C. Exhibitors
C1. Exhibit Booth Details
C2. Exhibit Booth Location
C3. Exhibitor Terms & Conditions
D. Important Dates and Times for Sponsors & Exhibitors
E. For More Information
F. Sponsor & Exhibitor Registration Form

Sponsor & Exhibitor Benefits

Becoming involved with the Association of Canadian Ergonomists’ 2024 National Conference will provide exposure for your people, products, services and organization. ACE has over 400 members and an even larger social media following.

The conference program is designed to provide multiple opportunities to network, develop and expand professional relationships, as well as share experiences and solutions for today’s current issues. Regardless of your goals, the ACE conference is a strong forum to help achieve them and the conference committee will work with you to ensure that your investment is worthwhile.

For Sponsors with Exhibit Booths, conference delegates have the following opportunities to learn about your products and services:

All morning and afternoon delegate breaks (30 minutes) are held in the Exhibit Hall.
Delegates will be encouraged to visit exhibitors during lunch breaks (Minimum 60 minutes in duration).
Booth attendees are invited for lunches and breaks with the delegates. Additional guests may be included with your Sponsor Package or can be purchased separately.

Other benefits are outlined below. Thank you for taking the time to consider sponsorship and/or exhibiting at this unique event.

A. Sponsor & Exhibitor Packages

	Conference Partner	Platinum	Gold	Silver	Bronze	Exhibitor
Price	$20,000	$10,000	$7,500	$5,000	$3,000	$1,000
Exhibit booth size	20’ x 20’	20’ wide x 10’ deep	10’ x 10’	10’ x 10’	-	10’ x 10’
Booth location priority	1st	2nd	3rd	4th	-	5th
Acknowledgment as Conference Partner on ACE Home Page	Included	-	-	-	-	-
Sponsor level + Logo on Conference Home Page*	Full Size	1/2 Size	1/3 Size	1/3 Size	1/4 Size	1/4 Size
Sponsor level + Logo + Description + Link to company website on Conference Sponsors & Exhibitors Page*	Top of page	2nd group	3rd group	4th group	5th group	6th group
Sponsor level + Logo on Conference Technical Program Page*	Full Size	1/2 Size	1/3 Size	-	-	-
Sponsor level + Logo on Conference Signage & Posters	Full Size	1/2 Size	1/3 Size	-	-	-
Sponsor level + Logo prior to Conference Keynote Presentations	Full Size	1/2 Size	1/3 Size	-	-	-
Company presentation before opening day keynote	2 minutes	1 minute	1 minute	1 minute	1 minute	1 minute
Complimentary Conference registration(s)**	4	2	1	1	-	-
Booth attendants included for Opening Reception (Tuesday)	4	4	2	2	-	2
Additional complimentary tickets for Opening Reception (Tuesday)**	4	2	1	1	1	1
Complimentary tickets for Social Event (Wednesday)**	4	3	2	1	-	-
Opportunity to provide prizes for draw during conference	Yes	Yes	Yes	Yes	Yes	Yes
2025 ACE Corporate Membership***	Plus	Plus	Basic	-	-	-
	Conference Partner	Platinum	Gold	Silver	Bronze	Exhibitor

*If there is more than one sponsor or exhibitor in any category, they will be displayed on the ACE2024 website in the order that payment is received.

**Additional tickets will be available to purchase.

***Some of the Sponsorship & Exhibitor Packages include a complementary 2025 ACE Corporate membership. Click here to learn more about the benefits of being an ACE Corporate Member.

B. Additional Sponsor Opportunities

Lunch Sponsor (2 available): $5,000

Recognition as the exclusive sponsor for one conference lunch.
3 minutes to introduce self/company.

Keynote Session Sponsor (4 available): $3,000

Recognition as the exclusive sponsor for one keynote session.
3 minutes to introduce self/company.

Panel Discussion Sponsor (number to be determined): $3,000

Recognition as the exclusive sponsor for a conference panel discussion.
3 minutes to introduce self/company.

Break Sponsor (5 available): $1,000 $2,000

Recognition as the exclusive sponsor for a conference break

Student Sponsor (many available): $400

Your sponsorship will be used to reimburse a student for their conference registration.
Recognition as a sponsor during the draw to select the student winners.

C. Exhibitors

Exhibit booths are available with most of the Sponsor Packages described in Section A.

Additional booths can be purchased for $1,000.

Learn more about exhibiting below: Exhibit Booth Details (Section C1), Exhibit Booth Location (C2), Exhibitor Terms & Conditions (C3), Important Dates and Times (D).

C1. Exhibit Booth Details

Refer to Section A for your booth size
Include a 6’ table, 2 chairs and a standard tablecloth.
There is no pipe and drape for the booths.
Materials may be shipped to the venue during the week before the conference.

C2. Exhibit Booth Location

Conference Partners, Platinum, Gold and Silver sponsors will have priority booth location selection (based on order of confirmation) for registrations which are received prior to the deadline (see "Important dates and times for sponsors and exhibitors” in Section D). After the deadline, remaining booth locations will be assigned based on order of confirmation. Please use the exhibit booth # from the floor plan below, when specifying preferred booth locations on the registration form.

C3. Exhibitor Terms & Conditions

No exhibitor shall assign, sublet, or share reserved space without the authorization of the ACE Sponsorship & Exhibitor Coordinator prior to the conference.
Conference registration is not included with the cost of the exhibit booth (unless it is included with your Sponsor Package).and must be purchased separately for those wishing to attend the sessions.
Formal notice of the assigned space and full payment of the reservation fees constitutes a contract for the right to use space. In the event of a fire, strike, or other uncontrollable event rendering the exhibit area unfit or unavailable for use or causing the exhibit to be cancelled prior to the opening date of the exhibit, payment on account for the reserved space will be refunded. Any costs incurred by the exhibitor prior to the date of the reservation are the sole responsibility of the exhibitor.
Although the exhibitor room will be locked at night, ACE nor the hotel will be held responsible for losses and vendors should ensure they have adequate insurance.
Exhibitors will hold harmless the 2024 ACE Conference, the Association of Canadian Ergonomists and Hotel Arts its parent, subsidiaries, affiliates, officers, directors, shareholders and employees ("the parties") from and against all claims, damages, liabilities, actions, costs and expenses (including attorneys’ fees) arising out of this contract or any actions or inactions caused by the parties named above in connection with this contract unless caused by the negligence, willful misconduct, fraud, or breach of this contract by the parties named above.
See Important Dates and Times in Section D.

D. Important Dates and Times for Sponsors & Exhibitors

June 15

Deadline for priority access for booth locations. After this, locations are awarded on a first come, first served basis.

July 15

Deadline for cancellations where a refund (minus a $100 processing fee) will be provided. No refunds will be provided after this.

August 1

Deadline for digital media to be included in the final conference communications and media.
Please ensure digital logos have a resolution of 300 dpi or greater.

September 18

Deadline for booking hotel accommodations for your company representatives at the conference rate
Details on how to book can be accessed from the conference website home page.
It’s possible that our room block may be used up by this date, so please book early to be sure you get the conference rate.

October 14

Presentation slides sent to Coordinator
- To be fair to all exhibitors, time limits will be strictly enforced

October 21

Booth set up: 1800 - 2100
Booth sizes are 10 feet wide x 10 feet deep.
To be fair to all exhibitors, please stay within the boundaries that will be marked on the floor for you.

October 22

Booth set up: 0700 - 0800
Exhibit Hall Opens: 0800
Educational Sessions: 0900 - 1015
- Includes presentations by exhibitors just before the keynote address
Break in Exhibit Hall: 1015 -1045
Educational Sessions: 1045 - 1200
Lunch: 1200 - 1300
Educational Sessions: 1300 - 1415
Break in Exhibit Hall: 1415 - 1445
Educational Sessions: 1445 - 1600
Reception in Exhibit Hall: 1600 - 1800
Exhibit Hall Closes: 1800

October 23

Exhibit Hall Opens: 0800
Educational Sessions: 0900 - 1015
Break in Exhibit Hall: 1015 -1045
Educational Sessions: 1045 - 1200
Lunch: 1200 - 1300
Draws for prizes from exhibitors: 1300
Educational Sessions: 1300 - 1415
Break in Exhibit Hall: 1415 - 1445
Exhibit Hall Closes: 1445
Exhibit Booth Teardown: 1445 - 1800

E. For More Information

Please contact the ACE Sponsorship & Exhibitor Coordinator at @email

F. Sponsor & Exhibitor Registration Form

On the registration form you will be asked for:

Your company logo for the ACE2024 website.
If you will have an exhibit booth
- Your top 3 choices for booth location
- A description of your company, products and/or services for the ACE2024 website (150 words maximum).
Acceptance of the information on this page.

Note:

Your logo and description, if any, will be posted once payment is received.
ACE reserves the right to edit your description for the website.

Thank you for your interest!

Click here for the Sponsor & Exhibitor Registration Form

ACE2024 Home Registration Accommodation & Travel Sponsors & Exhibitors Workshops Program